40^th Chess Olympiad Istanbul 2012

1. Invitation

The Government of Turkey and the Turkish Chess Federation (TCF), have the honour to invite all the FIDE member Chess Federations around the world to participate in the

40^th Chess Olympiad-Istanbul 2012 (27 August- 10 September 2012)

and the

83^rd FIDE Congress- Istanbul (03-10 September 2012)

which will take place in Istanbul, Yeşilköy, Türkiye.

TCF aims to organise an excellent event with your participation.

2.  Participation, Teams and Quota

The World Chess Olympiad is open to all Federations affiliated to FIDE as members, each of which can nominate one team for the open and women’s section, respectively.

Each teams has to consist of four players. Additionally, every Federation is allowed to nominate one reserve. Each team shall have captain, who may also be one of the players (or reserve).

Only National Federations teams may enter to the competition.

3. Registration Log-in & Contact Person

National Federations planning to participate in the Chess Olympiad 2012 already have been requested to nominate one contact person from their Federation being responsible for the registration procedure.

The Organizers have provided the respective contact persons by email dated 15 May 2012 with the respective log-in details for registration, as registration log-in will request a username and password to register online.

The log-in details for National Federations not having provided this contact of a nominated person to the Organizers will not be sent until these Federations provided this information.

Federations should send contact person info (name, last name, birthday, gender, duty, email) to the Этот e-mail адрес защищен от спам-ботов, для его просмотра у Вас должен быть включен Javascript .  

The web site http://register.chessolympiadistanbul.com/ will serve as a registration tool.

4. Registration Deadlines

The Online Pre-registration will open on 10 May 2012 and will close on 10 June 2012.

In Pre-registration period all federations asked kindly to send organizers their interest of participation with accommodation details. No need for names on this stage. If a federation does not make pre-registration organizers will not provide free accommodation.

Registration will be closed on 10 July 2012.

Important Note:

In any case of late registrations the Organizers do not guarantee the accommodation of the respective participants. In these cases Hotel expenses will be charged to the Federations.

5. Online Registration Process

Online registration for Olympiad participants will start by 10th June 2012 and will continue till 10th July 2012. For the online registration process the following information are needed:

First Step:

Add Person / Complete information for per person.

• First name
• Last name
• Birthday
• Gender
• E-mail
• FIDE ID
• FIDE Title
• Rating
• Arrival at Istanbul
• Departure from Istanbul
• Flight details
• Room type
• Picture (to be used for accreditation card and internet live presentation of games)

Second Step:

Room Plan / make room plan for every participant, who will share rooms.

Third Step:

Team List / Federations can see team list (men & women) on this step.

Fourth Step:

Registration List / Federations can take all information of their delegations.

Registration will be completed after all steps.

6. Accommodation in General

The following official hotels of the Olympiad will be used for the accommodation of the participants. Hotels will be given by respecting to last Olympiad Ranking. Most of the hotels are 5 stars and ranked respecting to distance to venue.

5* Stars Hotels

• 1) WOW Hotels, (500 m)
• 2) Radisson Blu Airport, (4 km)
• 3) Holiday Inn Airport Hotel,(6 km)
• 4) Green Park Merter Hotel,(5 km)
• Titanic Airport Hotel, (Only Arbiters)
• Polat Renaissance Hotel.(Only FIDE VIP Guests)

4* Stars Hotels

• 1) Courtyard Marriott Hotel, (5 km)
• 2) Ataköy Marina Hotel, (5 km)
• 3) Adela Hotel, (3 km)

The players/reserves/captains/trainers of each (men & woman) team (maximum quota 6 person) will be allocated free of charge in double room full board for the duration of Chess Olympiad (27 August- 10 September). Additional from Each Federation 1 Head Delegate and 1 FIDE Delegate ) will be allocated free of charge in single room for the duration of Chess Olympiad (27 August- 10 September).

• All teams for each section will be given 3 double rooms.
• Additionally chief of delegation will be given a single room.
• FIDE delegate will be given a single room.
• If a federation wants to change their double rooms to single rooms they should pay 100,00 Euro each day for each person for upgrade.
• Each person who is registered for Olympiad in any duty will pay 100,00 Euro organization fee (including accommodating people) consists of accreditation, transportation, organization (before 10th July 2012). Except officials and principals described in Olympiad regulations.
• Organizers will provide accommodation for all teams according to attached classification. The federations who want to upgrade rooms from double to single should take under consideration that organizers may change the hotels due to such requests.
• Federations who skip notification deadline for participation to Olympiad will not be given free accommodation. (before 10th June 2012)
• If your Federation require a distribution plan differing from the plan above there will be additional costs which will directly be charged to the respective Federation.
• After completing all process of registration, accommodation office will inform all federations about their payment informations.

Additional costs for an upgrade from a double room to a single room will be:

-       100,00 € per person per night.

The additional costs for longer stay (before 27 August/after 10 September) are:

-       5* Stars Hotel                   Single Room     : 250,00 € per person per night

Double Room     : 150,00 € per person per night

-       4* Stars Hotel                   Single Room     : 240,00 € per person per night

   (Limited capacity)                  Double Room    : 140,00 € per person per night

The cost of the other people registered by Federations will be charged to the respective Federation. The costs for Full Board accommodation for a full time stay from 27 August to 10 September 2012 are:

-       5* Stars Hotel                   Single Room    : 250,00 € per person per night

Double Room   : 150,00 € per person per night

-       4* Stars Hotel                   Single Room   : 240,00 € per person per night

   (Limited capacity)                  Double Room  : 140,00 € per person per night

7. Payment

BANK TRANSFERS; When registering for any participant, the above mentioned amount of 100 € (Euros) must be transferred to the following account:

All bank commissions should be paid by sender, although even if it is paid by the sender, there is usually a transfer cost on Turkish side (18 € (Euros) for each transfer), this will be charged to sender.

CREDIT CARD PAYMENTS. All payments may also be made through the online secure web site of the TCF by credit card. With this form of payment, the sender does not need to pay any transfer fee. We propose that individuals visit our web site for more details.

As soon as the payment transfer is confirmed, the organizing committee will send the respective chess Federation the confirmation of the hotel reservations. Also all confirmed registrations will be declared on the official web site, where Federations may check their participants’ situation on a daily basis.

8. Contact Information

Turkish Chess Federation

Fevzi Paşa Mah. Şehit Yaşar Akansel Sok.
Özgürler İş Merkezi No:3 Kat:6
(06060) ULUS- ANKARA

TÜRKİYE

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Phone: +90 312 309 75 94

Fax:     +90 312 310 96 20